Large and Major Events Expression of Interest

Internationally renowned, thought-provoking and inspiring, Fremantle’s year-round program of music, theatre, visual art, food and cultural festivals articulate an incredible history, stories and unique place in the world.

The City of Fremantle is inviting Expression of Interest (EOI) from experienced promoters and event organisers to deliver Large and Major scale events at our most prestigious outdoor event venues. The EOI process will be used to proactively seek a broad range of complementary Large and Major impact events across the City.

These events will support the City’s events calendar and will secure provisional approval for the upcoming season. Provisional approval is the first step in the event application process and secures the date and venue for the event.

Whilst Large and Major scale events can be supported outside the EOI process, venue and date availability will be limited. Small and Medium scale event applications are processed year-round.

What you will need to apply

  1. Read our Large & Major event prospectus for 2026 which contains information on the assessment criteria, process and outdoor venues
  2. Read the Outdoor Event Policy
  3. Fill in the application form and attach a formal event proposal addressing the assessment criteria

Important documents

Assessment Criteria

The City has developed assessment criteria that will be used to assess applications. This assessment criteria will deliver the best outcome for the community, visitors and businesses.

What are we looking for?

  • Create interesting and diverse activities that encourage people to stay longer in Fremantle.
  • Engage, include, and connect a range of people in our community, providing diverse opportunities for engagement and participation.
  • Incorporate local businesses and allow them to take an active role in the event
  • Contributes to Fremantle being recognised locally, nationally, and internationally for its festivals and street life.
  • Minimise community drawbacks and maximise economic and community benefit.

What are we not looking for?

  • Events that will directly compete with established businesses or activities in the local area.
  • Events that don’t positively reflect Fremantle’s brand and reputation.

Key Dates

EOI applications for Large and Major events that are to be held in January – December 2026 are open from 16 May 2025 for one month with successful applicants notified by 30 June 2025.

Event organisers may apply outside of the EOI application period, however this process forms the basis for the City’s events calendar and therefore availability may be limited.

Contact us

For more information on the EOI process or the event application process, contact events@fremantle.wa.gov.au

Large vs Major scale events

The City of Fremantle distinguishes its large and major events by the following critieria.

Large Events Major Events
Capacity 5,000 – 9,999 attendees Over 10,000 attendees
Size Less than 20,000 square meters More than 20,000 square meters or any beach frontage
and/or beach car park with more than 1,500 people.
Duration Single or multiple event days, single event site Singe or multiple event days, multiple event sites
Bump in / out duration Bump in / out: 3 – 5 days total Bump in / out totals more than 5 days
Noise Amplified Noise / Reg 18 permit required Amplified Noise / Reg 18 permit required
Infrastructure Large Infrastructure Major Infrastructure builds
Typical application time frame 4-6 months 6-9 months

 

 

 

 

 

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The City of Fremantle acknowledges the Whadjuk people as the Traditional Owners of the Fremantle/Walyalup area and we recognise their cultural and heritage beliefs are still important today.

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